Meetings in person allow for more natural conversations and non-verbal signals, which aren’t feasible in a virtual space. With a little effort and planning, nonprofits can still maintain a productive meeting dynamic when changing to a digital format.

Virtual board meetings can be equally productive as in-person sessions by following best practices. Take note of the following suggestions to ensure that your meetings will be successful and entertaining:

Comprehensive Preparation

Virtual meetings require a more thorough preparation than in-person meetings. Before the meeting, directors must receive an agenda with clearly defined topics of discussion and time limits for each. This will allow them to research any relevant information and formulate questions or suggestions prior to the meeting.

Start sharing meeting materials early

It’s easy to lose focus during a virtual meeting when you can easily check the internet or social media. Make it a priority to provide all necessary meeting materials, information and documents at the very least one week before the session. This will avoid participants from wasting time in meetings and allow for more time to participate in discussions and take part in decision-making.

Use a virtual board-management software platform like OnBoard to allow your board members access to all the needed materials and resources prior to the meeting. You http://seboardroom.com/start-from-the-absolute-basics-and-learn-how-to-set-up-a-ma-data-room/ can avoid the distractions that come with connectivity issues and technical issues, which can cause meetings to be delayed or even stop. To avoid these issues ensure that you have your board’s management software provider to test all the equipment and links for every participant before the meeting.

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